PMS Ledger

The PMS Ledger section displays the three different ledgers - Guest, Deposit, City or A/R Ledgers, which records a summary of all transactions that happen in PMS after the night audit. This screen displays the opening balance, total day change, and total ending balances after a day’s night audit.

• Guest Ledger - This ledger includes the details of all accounting activities (credits and debits) during a guest’s or a group’s stay in the property. In addition, the guest ledger can receive payment-related transactions from the deposit ledger and transfer the transactions to the accounts receivable ledger.

• AR Ledger - This ledger contains the details of all bills that must be paid by the company account at a later point in time. Each company must have a separate A/R account and post type created in the system.

• Deposit Ledger - This ledger contains the details of all advance payments made in the system for reservations that are in Reserved, Cancelled, or No Show status. It helps to determine how much deposit revenue has been posted as of the current business date.

• Miscellaneous Ledger - This ledger contains all transactions, which were not recorded in the guest, A/R, or deposit ledger after the night audit, from the PMS Ledger screen. These transactions can be manually transferred to the preferred ledgers of their choice. Once transferred, the amounts will be updated and reflected in the respective ledgers. The Miscellaneous Ledger Overall Balance field in the PMS Ledger screen displays the total amount of transactions not recorded in the guest, A/R, or deposit ledgers.

Additionally, users can print the Guest Ledger, A/R Ledger, and Deposit Ledger details as a report by clicking on the Print icon. All details displayed on the PMS Ledger screen will be available in the report.